Visit the KDADS Intranet site to confirm that the records are on the State of Kansas General or KDADS agency's approved schedule. If they are not proceed to the section entitled "Requesting Records Retention".
Once you have confirmed that the record is on the approved schedule contact the Purchasing/Facilities Department to acquire the required boxes for storage. The Records Center will only take records packaged in their approved cartons.
Upon receipt of the cartons, observe the following guidelines to properly pack the cartons:
An agency seeking to transfer materials to the records center must complete a Records Transfer form. It serves as a shipping manifest, receipt, and retrieval tool. The records center staff will review the completed transfer forms for accuracy. The following information should be typed or printed on all Records Transfer forms:
Requestor must label and number all boxes prior to their transfer to the records center. Please follow these procedures:
Using data from the Records Transfer form, print the following information under the handle on the center of the box:
Each new transmittal must start with number one. It is essential that the box numbers shown on the transfer form correspond exactly with the numbers written on the cartons.
Only the Records officer, Kathleen Dudney, is authorized to request records from the records center.
NOTE: If you have access to the network then access these templates within Word or Excel by clicking on "New" then "My Templates" option.