Employee may use any of the following methods of payment to purchase fuel for KDADS owned vehicle.
Each KDADS owned vehicle is equipped with a fuelman card and each authorized employee has an assigned Fuelman Pin Code. A directory of fuelman locations is available at http://www.fleetcor.com/SITELOOKUP/SITELOOKUP.ASP. (A current directory is attached to the paper copy of this guideline.)
Procedures for Fuelman Purchases.
The BPC card shall be used to purchase fuel only when fuelman locations are not available, the amount purchased on BPC shall be limited to the amount needed to reach a fuelman location. BPC Card may also be used to make minor repairs up to $250.00. Any repairs exceeding $250.00 call Julie Anderson, phone number 785-296-6416 or fax no. 785-296-0256 OR Kathleen Dudney, phone number 785-296-2917 or fax to 785-296-0256.
Procedures for BPC Fuel Purchases.
Employees should only use their personal resources when neither a Fuelman or BPC cards are not available.
Procedures for Purchase made using employee's personal resources.
Each staff must submit by the 5th of next month the Automotive Business Procedure Card (BPC) Purchase Log with receipts attached to KDADS Accounting Unit, New England Bldg., 503 S. Kansas Ave., Topeka, KS 66603-3404.
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